Rule 55. Maintenance of registers and records under section 33

(1) Employer of every establishment shall maintain electronically or otherwise, the records, registers, testing certificates, examinations, forms, reports, licences and No Objection Certificates as prescribed in the Code or rules. These shall be readily available within the premises of the establishment.

(2) In case of manual registers and other records, the same shall be be legibly entered in ink in Hindi/English or the language easily understood by majority of the persons employed.

(3) All registers and records shall be preserved by the employer in original for a period of five calendar years from the date of the last report or entry made therein:

Provided that when the original record is lost or destroyed before the expiry of one year, true copies thereof, if available, shall be preserved for the prescribed period;

Provided further that all the registers and records shall be maintained by the employer in such matters where any case is pending before any authority or before any competent Court, till the final disposal of such cases and the execution of the orders.

(4) Every employer shall produce all registers and records electronically or by registered post or manually on demand, before the Inspector-cum-Facilitator or the Chief Inspector-cum-Facilitator or any person authorised in this behalf by the State Government.