Rule 5. Manner and form of filing an application for registration, fee and late fee under section 3

(1) Form of filing application (a) The employer seeking registration for an establishment shall apply electronically in Form-3 on the web-portal specified for this purpose by giving details about the establishment, and uploading requisite documents, proof of identity and address of the employer(s) as specified in the said form.

(b) The said form shall be signed digitally or in any other manner as may be required on the portal. The applicant shall be responsible for veracity of all the information submitted in the application.

(c) The Permanent Account Number (PAN)/The Tax Deduction and Collection Account Number (TAN) of the applicant or the establishment allocated under the Income Tax Act, 1961/Income Tax Act, 2025 or any other unique number allocated to the establishment under any other Act for the time being in force or any other particular furnished in the said form, may be verified online.

(2) The registering officer under the Code may direct the employer who fails to comply with the requirements of sub-rule (1), to do so within the time stated therein and such employer shall, thereupon comply with the instruction issued by the officer in this behalf.

(3) The employer shall quote the registration number on all the documents prepared or completed by him in connection with the Code or the rules or the regulations or the scheme, as the case may be, and in all correspondence with the office concerned.

(4) (a) Fee for registration of the establishment shall be paid at the following rates -Number of workers employed in the establishment Amount of fees in rupees Ten or more but less than twenty workers 5000.00 Twenty or more but less than fifty workers 10000.00 Fifty or more but less than one hundred workers 15000.00 Hundred or more but less than two hundred and fifty 20000.00 workers Two hundred and fifty or more but less than five hundred 25000.00 workers Five hundred or more but less than one thousand workers 50000.00 One thousand or more workers 100000.00

Provided that the State Government may change the amount of fees for registration by general or special order.

(b) The registering officer, as per provision of the code, shall process the application and issue a certificate of registration in form 3(A).

(5) The Registering Officer shall maintain a register of establishment electronically in Form-4 showing the particulars of establishment in relation to which certificates of registration have been issued by him.

(6) Where a principal employer has not submitted his application for registration within sixty days as required under sub-section (1) of section 3, he shall submit the application for registration along with late fee at the rate of ten percentannually .

(7) The employer, in respect of an establishment already registered under any Central Labour Law as specified in sub-section (8) of section 3, shall provide the details of its registration particulars on the portal of the State Government within six months from the date on which these rules come into force.

(8) A copy of the certificate of registration shall be displayed in the premises of the establishment at conspicuous place in hard copy or electronically.

(9) Any change in ownership, management or any particular furnished in the registration form submitted on the specified portal shall be applied on the portal by the employer within thirty days of such change.

(10) The employer of an establishment and whose business activities are in the process of closure, may apply for cancellation of registration on-line on the official portal, after giving complete details of the dues payable under the Central Labour Codes:

Provided that application for cancellation of registration shall not be entertained unless the employer has furnished all statutory returns, paid all statutory dues under the Central Labour Codes and any other Central or State Labour Law in force, in accordance with the law applicable for the time being and submitted a self-certification to that effect along with the application.