Rule 32. Maintenance and production of reports, registers and other records

(1) Every employer shall maintain the following registers electronically and shall be kept available at the office of the establish mentor the nearest convenient building within the precincts of the establishment;

(a) register of Wages and Deduction in Form-XII

(b) register of accident and dangerous occurrences in Form-XIII

(c) register of leave with wages in Form-XIV

(d) register of adolescent workers in Form-XV shall be maintained.

(e) muster-roll in Form- XVI shall be maintained.

(2) Wage slip in Form-XVII shall be issued to the employee by the employer in every month.

Provided that the employer shall give an attendance card in Form-XVIII to every person employed in his factory. A fresh card shall be issued to each employee on the first day of every calendar month. The employer or his representative should mark his initials or affix any stamp mark specially made for the purpose on each of the date columns in the card for each day of presence of the person, every day and shall return the card to the person before he leaves the factory for the day. The card is to be collected again every day when the person reports for the work. The Chief inspector cum Facilitator may exempt any factory with such conditions as he deem necessary from complying with this rule if he is satisfied that the registers maintained in the factory are correct and up to date.

(3) The registers under sub–rule (1) shall be preserved in original for a period of five calendar years after the date of the last report or entry:

Provided that when the original record is lost or destroyed before the expiry of five year period, true copies thereof, if available, shall be preserved for the prescribed period:

Provided further that any establishment or group or class of establishment may maintain such registers manually with prior permission of the Chief Inspector cum Facilitator and in such case the registers shall be legibly entered in English or Mizo or the language understood by the majority of the persons employed therein;

(4) The registers maintained under sub-rule (1) shall be produced on demand electronically or by registered post, before the Chief Inspector-cum-Facilitator or an Inspector-cum-Facilitator or any person authorized in this behalf by the Government.