Rule 32. Maintenance and production of reports, registers and other records under Section 33

(1) The following registers, records, etc. shall be maintained electronically or manually in an establishment and shall be produced or caused to be produced, or by speed post as the case may be, on demand before the Chief Inspector-cum-facilitator or an Inspector-cum-facilitator or any person authorized in that behalf by the Government of Andhra Pradesh.

(a) Every employer or contractor subject to the provisions of this code, as the case may be, shall maintain a register of employees of all the persons employed by him in the factory/establishment in Form-VIII electronically or otherwise and entries of attendance shall be made up to date at the time of commencement of work in each day in Form-VIII(A) in attendance register-cum-muster roll with the particulars like weekly day of rest, substituted or compensatory holiday allowed, days of leave, overtime hours worked etc., shall also be reflected in the record. The employer shall make it readily available for inspection to the Inspector-cum-Facilitator at all times during working hours.

(b) Every employer shall maintain a register of workers, wages, overtime, and fine, deduction for damage or loss in Form-IX.

(c) Every employer shall maintain a record of leave with wages in electronic form or otherwise in Form X.

(d) Every employer shall maintain the registers of accidents and dangerous occurrences in Form-XI.

(e) A record of Overtime slips issued to each worker when the workers are employed on overtime.

(f) Every employer shall maintain a register for the Adolescent workers employed in Form- XXII

(g) Every employer shall maintain a record of overtime slips issued to each worker when the workers are each time employed on overtime.

(h) Such records, as may be prescribed by the Chief Inspector-cum-Facilitator, in respect of monitoring of the working environment in the factory/establishment.

(2) In case of manual registers and other records, entry shall be made with indelible ink in the language understood by a majority of the persons employed;

(3) All reports, registers and other records shall be preserved in original for a period of five (5) calendar years after the date of the last report or entry;

Provided that when the original record is lost or destroyed before the expiry of five (5) years period, true copies thereof, if available, shall be preserved for the prescribed period;

(4) Display of notice board:

(a) Every employer shall of the establishment cause to display at the entrance of premises of establishment under his control, a prominent board showing the name and address of the establishment and a notice at the conspicuous place in the establishment showing hours of work, wage period, date of payment of such wages, details of accident and dangerous occurrence in the establishment for the last five years, name and address of the Inspector-cum-Facilitator having jurisdiction to such establishment in Telugu, English and in the language understood by the majority of the workers.

(b) Every employer of the factory shall cause to be displayed at the entrance of the premises of the establishment under his control, a prominent board showing the following details:

i) Name and address of the Establishment.

ii) Registration Number of the Establishment.

iii) Licence Number of the Establishment.

iv) Licence Limits (Maximum Employment and Horse Power) of the Establishment.

v) Wage period.

vi) Date of payment of such wages,

vii) The details of accidents and dangerous occurrences in the establishment for the last five years.

viii) The name, address and telephone number of the Inspector-cum-facilitator having jurisdiction to such establishment in Telugu, English and in the Language understood by the majority of the workers.

(c) Every employer shall cause to display at workplaces respectivesafety precautions, Standard Safe Operation Procedures, Safety Signages relating to Personal Protective Equipment (PPE) and any other information related to Safety, Health and welfare of the workers as suggested by the Inspector Cum Facilitator.

(d) The above notices shall be displayed in Telugu and English or in a language understood by the majority of workers/employees and shall be maintained in clean and legible condition.

(5) Returns:

a. Every employer of an establishment shall submit annually a return relating to such establishment in Form-XII to the Inspector-cum-Facilitator having jurisdiction through the online portal as notified by the State Government, so as to reach him not later than 1stFebruary following the end of each calendar year, with a copy to the Director General, Labour Bureau electronically.

b. Every contractor shall submit half-yearly returns in FORM-XII(A) to the Inspector-cum-Facilitator having jurisdiction electronically through the online portal as notified by the State Governmentnot more than thirty days after completion of each half-year of the calendar.