Rule 18. Manner of verification of workers on the muster roll of the industrial establishment, under sub-sections (3) and (4) and the facilities to be provided by industrial establishment to a negotiating union or negotiating council under sub-section (7) of section 14 of the Code

(1) The verification of workers on the muster roll of the industrial establishment under sub-sections (3) and (4) of section 14 of the Code shall be carried out by the Registrar or any officer authorised by him, either—

(a) by physical verification in his presence; or

(b) on the basis of verification of payment of subscription to the Trade Union by the workers concerned, in such manner as to ensure fairness and transparency.

(2) Such verification may be undertaken on an application made by the Trade Union or the industrial establishment in Form XX.

(3) Where verification is undertaken, the Registrar shall give prior notice to the employer and the workers indicating the date, time and place of verification.

(4) The result of such verification shall be recorded by the Registrar and communicated electronically or otherwise to the Trade Union and the employer, and a copy thereof shall be displayed on the notice board of the industrial establishment.

(5) The particulars of the negotiating union recognised under sub-section (3) of section 14 or the Trade Unions forming part of the negotiating council under sub-section (4) of section 14 of the Code shall be maintained by the Registrar in Form XXI.

(6) In an industrial establishment, where there is a negotiating union or negotiating council, as the case may be, the employer of such industrial establishment shall provide the following facilities to the negotiating union or negotiating council, as the case may be, namely:—

(a) notice board for the purpose of displaying information relating to activities of the negotiating union or negotiating council, as the case may be;

(b) venue and necessary facilities for holding discussions by the negotiating union or negotiating council, as the case may be, as per schedule and agenda to be settled between the employer of the industrial establishment and the negotiating union or negotiating council, as the case may be;

(c) venue and necessary facilities for holding discussions amongst the members of the negotiating union or constituents of negotiating council, as the case may be;

(d) facility for entrance of the office bearers of the negotiating union or negotiating council, as the case may be, in the industrial establishment for the purposes of ascertaining the matters which are relating to working conditions of the workers;

(e) the employer of the industrial establishment shall deduct subscription of the members of the Trade Union on the basis of the written consent of the worker;

(f) when the office bearers of the negotiating union or negotiating council hold meetings with the employer as per agreed schedule between employer and such employed office bearers shall be treated as on duty; and

(g) the employer of an industrial establishment having three hundred or more workers shall provide suitable office accommodation with necessary facilities to the negotiating union or negotiating council, as the case may be.