Rule 28. Form and manner for maintenance of records and registers etc

(1) (a) the employer of every establishment shall maintain, register–

(i) of employees in Form–I of the Code on Wages (Andhra Pradesh) Rules, 2026;

(ii) of attendance-cum-muster roll in Form-IX of the Code on Wages

(Andhra Pradesh) Rules, 2026;

(iii) of wages, overtime, advances, fines and deductions for damages and losses in Form–IV of the Code on Wages (Andhra Pradesh) Rules, 2026;

(iv) Register of women employees in Form–XX:

Provided that in respect of establishment which is governed by the Code on Wages, 2019 (Central Act No. 29 of 2019) or the Code on Occupational Safety, Health and Working Conditions, 2020 (Central Act No.37 of 2020) and rules made there under maintain the registers specified in clause (i), (ii) and (iii) which shall be deemed to be maintained by the employer under these rules also.

(b) Registers under this Chapter shall be maintained electronically or otherwise.

(c) Entries in the registers shall be made in English and Hindi or the language understood by a majority of persons employed.

(d) Every employer shall produce records and registers, on demand before the Inspector-cum-Facilitator or any person authorised in that behalf by the State Government.

(e) All the registers and other records shall be preserved in original for a period of five calendar years from the date of last entry made therein.

(2) Every employer shall issue wage slips, electronically or otherwise to the employees under clause (c) of section 123 before 24 hours of payment of wages in Form–V of the Code on Wages (Andhra Pradesh) Rules, 2026.

(3) All registers and other records required to be maintained under the Code and the rules made there under shall be maintained complete and up-to-date and unless otherwise provided by the State Government, shall be kept at an office or the nearest convenient building within the precincts of the workplace or at a place within a radius of three kilometres there from.

(4) The employer shall display conspicuously a notice at or near the main entrance of the establishment in bold letters in English, Hindi and in a language understood by the majority of the employees specifying the name of the officer with designation authorised by the employer to receive, on his behalf, notices under the Code or the rules made therein.

(5) (a) The employer to which the provisions of Chapter V and Chapter VI of the Code apply, on or before the 1st day of February in each year, upload a unified annual return in Form-XIII online on the web portal of the State Government, giving information as to the particulars specified, in respect of the preceding year:

Provided that during inspection, the Inspector-cum-Facilitator may require the production of accounts, books, registers and other documents maintained in electronic form or otherwise.

Explanation. - For the purposes of this sub-rule, the expression “electronic form” shall have the same meaning as assigned to it in clause (r) of section 2 of the Information Technology Act, 2000 (21 of 2000).

(b) If the employer to whom the provisions of Chapter V and Chapter VI of the Code apply, sells, abandons or discontinues the working of the establishment, then, he shall, within one month of the date of such sale or abandonment or four months of the date of such discontinuance, as the case may be, upload online, on the web portal of the State Government, a further unified return in Form XIII referred to in clause(a) in respect of the period between the end of the preceding year and the date of such sale, abandonment or discontinuance, as the case may be.