Rule 79. Form and manner for maintenance of records and registers and other particulars and details under clause (a), manner and form for display of notices at the work places of the employees under clause (b) and the manner and period of filing returns to the officer or authority under clause (d) of Section 123

(1) Register of Women Employees :

(a) The employer of every establishment in which women are employed shall prepare and maintain a register of women employees in Form – XXXIII electronically or otherwise in hard copy and shall enter therein particulars of all women workers in the establishment.

Further, the Register shall always be available for inspection under notified inspection scheme for the Inspector-cum-Facilitator.

(b) The employer may enter in the register of women employees such other particulars as may be required for any other purpose of the Code.

(2) Records :

Records kept under the provisions of the Code and the rules framed thereunder shall be preserved for a period of five years from the date of their preparation.

(3) Annual Return :

(a) The employer to which the provisions of Chapter V and VI of the Code applies, shall, on or before the last day of February in each year, upload a unified annual return in Form – XXXIV online on the web portal of the State Government or otherwise, giving information as to the particulars specified, in respect of the preceding year:

Provided that during inspection, the Inspector-cum-Facilitator may require the production of accounts, books, register and other documents maintained in electronic form or otherwise.

Explanation - For the purposes of this sub-rule, the expression “electronic form” shall have the same meaning as assigned to it in clause (r) of sub-section(1) of Section 2 of the Information Technology Act, 2000 (21 of 2000).

(b) If the employer to which the Code applies sells, abandons or discontinues the working of the establishment, then he shall, within one month of the date of such sale or abandonment or four months of the date of such discontinuance, as the case may be, upload online, on the web portal of the State Government, a further unified return in Form – XXXIV referred to in clause-(a) in respect of the period between the end of the preceding year and the date of the sale, abandonment or discontinuance.