Registers and records · Code on Wages
Employee, wages and attendance registers
- All the time
- Employer
What to do
Keep these registers: the employee register in Form I, the register of wages, overtime, advances, fines and deductions for damage and loss in Form IV, and the attendance register-cum-muster roll in Form IX rule 51(1) s. 50(1).
Who it applies to
The employer of every establishment to which the Code on Wages applies rule 51(1), except an employer of not more than five persons for agriculture or domestic purposes, who must still show proof of payment of wages to the Inspector-cum-Facilitator on demand s. 50(4).
In the checklist: Code on Wages registers, notices and wage slips.
When
Keep them all the time, and preserve them for five years after the date of the last entry rule 51(4).
How
Electronically or in physical form, in the formats appended to the Rules rule 51(1).
Record all fines and realisations, and all deductions for damage or loss, in the Form IV register rule 51(2)–(3).
Record each recovery of an advance in the Form IV register; the instalments in a wage period may not exceed fifty per cent of the wages, subject to the ceiling in rule 13 rule 19.
Forms
- Form I of the Wages (Central) Rules · official PDF, p. 53
- Form IV of the Wages (Central) Rules · official PDF, p. 56
- Form IX of the Wages (Central) Rules · official PDF, p. 60
Forms lose their layout when extracted; use the official PDF to fill them in.