Registers and records · Social Security Code
Registers under the Social Security Rules
- All the time
- Employer
What to do
Keep a register of employees in Form I, an attendance-cum-muster roll in Form IX, and a register of wages, overtime, advances, fines and deductions in Form IV of the Wages (Central) Rules, and a register of women employees in Form XXII rule 53(1)(a).
Who it applies to
The employer of every establishment rule 53(1)(a).
When
Keep them complete and up to date, and preserve them in original for five calendar years from the date of the last entry rule 53(1)(e), (3).
How
Registers kept under the Code on Wages or the OSH Code are deemed to be maintained under these Rules as well rule 53(1)(a), proviso.
Electronically or otherwise, with entries in English and Hindi or the language understood by a majority of the employees rule 53(1)(b)–(c).
Keep them at an office or the nearest convenient building within the precincts of the workplace, or at a place within a radius of three kilometres rule 53(3).
Produce them on demand before the Inspector-cum-Facilitator rule 53(1)(d).
Forms
- Form XXII of the SS (Central) Rules · official PDF, p. 232
Forms lose their layout when extracted; use the official PDF to fill them in.