Notices · Code on Wages
Show-cause notice before fines and deductions
- Fines and deductions: within 15 days
- Employer
What to do
Before imposing a fine, give the employee written or electronic intimation of the acts or omissions, and seven days to show cause rule 16(1) s. 19(3).
Who it applies to
Any employer who fines employees, or deducts from wages for absence from duty or for damage or loss rule 16 rule 17 rule 18.
When
If no reply comes within that time, the fine may be imposed, and it must be intimated to the employee within fifteen days of imposing it rule 16(3).
How
For a deduction for absence from duty, intimate your intention and allow seven days for a reply; if none comes, make the deduction and intimate it within fifteen days rule 17.
For a deduction for damage or loss, give the employee seven days to explain; if no reply comes, make the deduction and intimate it within fifteen days rule 18.
Fines in a wage period may not exceed three per cent of the wages for that period, and may not be recovered by instalments or after ninety days from the day of imposition s. 19(4), (6).
Record all fines and realisations in the register in Form IV rule 51(2).
Forms
- Form IV of the Wages (Central) Rules · official PDF, p. 56
Forms lose their layout when extracted; use the official PDF to fill them in.